Committees
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5 Different Standing Committees
Executive Committee
Strategy Committee
Membership & Conflict
Resolution
Finance & Budget
Activities Planning and
Implementation
Executive Committee
- The Executive Committee shall be the highest governing body of the Association.
- Members of the Executive Committee shall be elected only from the representatives of member Town Unions, founding members and Association members as provided in this constitution.
- Shall be made up of the elected officers of the Association in Lagos and Ex-officio members and any member who is in any other special committee, project, or task force etc. appointed by the General Meeting or the Executive to carry out a given assignment by the Association as the need arises, or when the issues they are involved in for the Association are in the agenda. Any member of the board of Trustee can attend the Executive Committee meeting if he wants as an observer without voting right.
- The Ex-Officio Members of the Executive Committee shall be qualified former Executive members from the immediate past Executive Committee. The former Executive members to represent the previous Executive tenor shall be selected by any newly elected Executive and will be announced to the General Meeting when decided so as to encourage long term policy continuity and to minimize total loss of Executive experiences gained in former Executive Committees.
- The Ex-officio members could be assigned Executive portfolio on ad-hoc basis if the need arises. The Executive committee shall be headed by the President.
Duties and Functions of the Executive Committee
- The Executive Committee shall plan and co-ordinate all activities of the Association.
- The Committee shall review all matters referred to it by the General Meeting for determination. A matter can only be referred to the Executive Committee if a motion was adopted on the floor of the General meeting resolving to refer it to the committee.
- The decision of the Executive Committee on matters referred to it by the General Meeting shall be ratified by the General Meeting.
- The Committee shall have the power to appoint a sub-committee (Ad-hoc, standing or task force committee) to consider any special issues.
- The venue and frequency of the Committee’s meeting shall be determined by the Committee.
- Minutes of the Executive Meeting shall be recorded and read by the Secretary at its meeting
- The Committee shall be responsible for the conduct and direction of the General Meeting.
- Twelve 12 members shall form a quorum in all committee meetings provided that the President or any of the Vice-President and the Secretary or Assistant Secretary shall be present.
- The Executive Committee may mediate between two disputing members or groups of members who may consider it necessary to bring their case to the General meeting for settlement and where necessary recommend sanction.
- The Executive Committee shall approve the list of outstanding doubtful and bad debts of members, which shall be forwarded to the General Meeting of the Association and Town Union Branches in Lagos for inclusion in the amount collectable from their members in their meetings after six months, if a reminder fails to get the debts settled. This collection approach does not exonerate the member from facing the full constitutional provisions made for non- financial up-to-date members. (Include facing the special collection sub- committee, etc).
Sub-Committees
- The Association or the Executive committee may from time to time appoint from their numbers sub-committees ad- hoc or otherwise, as they may deem necessary or expedient and may delegate to them such powers and duties as the Association or the Executive Committee, as the case may be may, from time to time, determines.
- Where a sub-committee is appointed, the sub-committee shall elect its outstanding officers as it deems necessary or expedient for the efficient discharge of its functions.
- A sub-committee once appointed shall be free to co-opt other members of the Association into the Sub-committee as it deems fit.
Strategy Committee
Composition: The Committee shall have a Chairman, Secretary and a minimum of five other members.
The Committee members shall be highly experienced and educated members of the Association, and/or its Ex-officio members in the Executive Committee and other voluntary or co- opted members. The Committee meetings, time and venue shall be determined by its members
- The Committee shall be the think tank of the Association and will be responsible for developing the concept of the activities and approach for achieving the overall objective of the Association.
- Shall from time to time review and assess the overall objective and administration of the in order to fine tune its relevance and methodology due to the dynamic nature of our Nigerian society.
- Shall find and develop plans that ensure that the Association utilizes its cash, human and material resources effectively and efficiently to achieve its ultimate goals.
- To review and study lawful pronouncements and developments/ changes in our greater Lagos and Anambra Societies so as to advise and inform the members on these developments and best lawful approach to follow to get optimal benefit from it, without infringing on their rights and privileges as provided by the Nigerian constitution.
- To collate useful data, information, and various suggestions and approach to resolving and improving economic and social issues and challenges for transmission to the relevant state ( Anambra and Lagos) governments and its local governments that can assist in its development and the general upliftment of Nigeria.
- Be an informed watch dog and internal check and critic section of the Association that will guide and advise the Association on any negative deviation or diversion from its goals, and to point out its implications and consequences.
Membership and Conflict Resolution Committee
Function
- The Association or the Executive committee may from time to time appoint from their numbers sub-committees ad- hoc or otherwise, as they may deem necessary or expedient and may delegate to them such powers and duties as the Association or the Executive Committee, as the case may be may, from time to time, determines.
- This Committee shall be responsible for ensuring that the Association performs its role in sustaining active membership of the various Town Unions and other affiliated Association and shall act as an instrument of peaceful and friendly co-existence of Nigerians. It shall draw its membership from experienced members of the Association.
- Shall engage in membership drive of Town Unions and strive to sensitize existing members by regular visits to Town Unions.
- Shall be responsible for sustaining active and full participatory membership of the Association and recommend member Town Unions that are qualified to participate in the Association.
- Shall encourage the use of the Association’s activities as forum for social and cultural interaction and understanding.
- The Association or the Executive committee may from time to time appoint from their numbers sub-committees ad- hoc or otherwise, as they may deem necessary or expedient and may delegate to them such powers and duties as the Association or the Executive Committee, as the case may be may, from time to time, determines.
- This Committee shall be responsible for ensuring that the Association performs its role in sustaining active membership of the various Town Unions and other affiliated Association and shall act as an instrument of peaceful and friendly co-existence of Nigerians. It shall draw its membership from experienced members of the Association.
- Shall engage in membership drive of Town Unions and strive to sensitize existing members by regular visits to Town Unions.
- Shall be responsible for sustaining active and full participatory membership of the Association and recommend member Town Unions that are qualified to participate in the Association.
- Shall encourage the use of the Association’s activities as forum for social and cultural interaction and understanding.
Finance and Budget Committee
The Committee shall have a Chairman and at least five other members. Shall be responsible for planning the sourcing of the necessary requirements for carrying out the Association's activities both in cash and kind.
The Committee shall ensure that sourced resources are adequately and prudently utilized, recorded, accounted for and kept in a valuable, safe and beneficial condition.
Function
- The Association or the Executive committee may from time to time appoint from their numbers sub-committees ad- hoc or otherwise, as they may deem necessary or expedient and may delegate to them such powers and duties as the Association or the Executive Committee, as the case may be may, from time to time, determines.
- To review and device means of collecting the Association’s debts from individuals, benefactors, corporate organizations and Town Unions.
- To ensure recovery of all outstanding pledges and donations from friends of the Association at all events of the Association, with every necessary background support of the Activity Planning and Implementation Committee.
- To fashion out modalities for the raising of fund and the undertaking of revenue generation schemes and support for the
- Association’s activities. To identify all sources of the Association’s income/revenue and to ensure that proper accounts are kept of funds raised.
Membership and Conflict Resolution Committee
This Committee shall be responsible for the welfare of members and all social and cultural activities of the Association. It will have a Chairman and Secretary. The Publicity Secretary and Director of Social shall be Executive members of the APIC. Its membership shall not be less than ten.
Function
- Shall plan and promote all social and cultural interaction (Anambra Day, Symposium, fares, investment forum, etc) between Anambra citizens in Lagos and other residents in Lagos, in order to promote better understanding and minimize stigmatization, negative generalization, discrimination and sometimes outright rejection of or by fellow Nigerians.
- Shall take charge of all educational, cultural and traditional activities of the Association designed to showcase the rich culture, tradition and ethical life of Anambra people, living or dead.
- Shall be responsible for organization and publicising any fund raising activities of the Association in conjunction with the Finance and Budget Committee, between them and corporate entities or consultants and professionals as the case may be for executing their functions.
Function
- Shall be responsible for handling any publicity and distribution of any drinks and edible refreshments in any activity the Association organises.
- Shall within the period of it organising any function, be responsible for all the Association’s assets including copy rights, privileges, perks, intellectual property, other invincible goodwill, physical items, etc acquired, utilized or developed during their organization of these activities and shall account for its activities. The meetings time and venue shall be determined by the members.
